Property developer software: one system instead of seven tools
Land, sales, contracts, invoices, site and cash flow on one set of data – from land acquisition to the end of the warranty period. In the cloud or on your own servers.
We provide the login details for the demo system.
Modules with their own page in English
Each of these modules is described in detail on its own page. The icons are the same as in the kanbau start menu.
Costs and finance
DIN 276 costs, invoices, controlling and cash flow
- Invoice processingCapture incoming invoices, check them cumulatively against the purchase contract, calculate deductions to the payment amount, approve, pay and hand over to DATEV.
- Cash flow planningCash flow forecast per project, bank and account, calculated from contracts, invoices, loans and the construction schedule.
Site and quality
Site diary, inspections and defects
Integration and AI
DATEV, banking, DocuWare, AI assistant and hosting
One data set: why property developers work in one system
Property developers – in German Bauträger, companies that buy land, build and sell the units, often off-plan – rely on kanbau to run their day-to-day operations. All modules share the same data: whatever is entered once is available in the project, the contract, the invoice and the cash flow plan.
- Plot Parcels, parties and documents from acquisition onwards.
- Project Units, costs by cost group, construction schedule.
- Purchase and sale Contracts per trade, sales contracts under MaBV.
- Invoice Checked against the contract and handed over to DATEV.
- Cash flow Forecast from contracts, invoices and loans.
- One central place for documents and a central inbox
- Follow-ups, calendar and a full activity history
- Higher data quality, data entered once and reused everywhere
- Preparatory accounting and interfaces to external systems
What belongs to a development in kanbau
Map your projects completely, both commercially and organisationally.
- List of units
- 3D model integration
- Floor plans with pin-point location of defects
- Online weather interface
- Construction scheduling
- Project participants
- Data room
- Handling per legal entity (multi-company)
- Contribution margin and profit calculation
- Overview of costs and revenues from contracts and invoices
Acquisition and sales: from the plot to the MaBV sales contract
It all starts with the right plot. Land management supports you through acquisition, purchase and development of each plot; prospects, contact persons and business contacts are managed centrally and across all projects.
- Document checklist and document storage per plot
- Data reused throughout the project lifecycle
- Follow-ups for every plot and prospect
- Sales contracts with MaBV payment plans
Land management in detail
Together with our customers we designed an input form for the data that matters in practice. Document storage and our follow-up system give you a clear overview and make daily work easier to plan.
Procurement and contracts: awards, change orders and guarantees
Record purchase contracts (with contractors) and sales contracts (with buyers) per project and settle them commercially. Change orders, retentions and guarantees belong to the contract – invoice checking relies on them.
- Change order management, linked between purchase and sales side
- Bills of quantities, including GAEB (the German standard exchange format for tender data)
- MaBV – the German Real Estate Agents and Developers Ordinance, which ties buyer payments to construction progress
- Guarantees and sureties
All contract management features
- Cumulative invoicing
- Document storage
- Catalogues
- Invoicing by measured quantities
- Site manager's statement
- Simple printing with Office templates
- Dynamic allocation of costs and revenues
- Dedicated views
- Powerful formula function
- Template-based
Costs and finance: invoices, controlling and cash flow
Because data, contracts and invoices are closely linked, cost overview and cash flow need no second round of data entry. You record contracts and invoices in kanbau – the system builds the cash flow statement for you.
- Invoice processing
Check incoming invoices against the purchase contract, approve, pay and hand over to DATEV. - Cash flow planning
Cash flow forecast per project, bank and account.
- Project units, contracts, cost plan and accounts
- Sales and MaBV instalments inflows from instalments and outgoing invoices
- Purchasing and trades outflows from contracts and invoices
- Construction schedule determines when instalments and payments fall due
- Loans drawdowns, repayment and interest
- Forecast balance per period, bank and account
Invoicing and controlling in detail
Map incoming and outgoing invoices in the system, record them for accounting and hand them over to DATEV or another accounting system.
- AI-supported capture and review
- SEPA XML for bank transfers
- Automatic pre-coding of accounts
- Line-item capture
- Single invoices and contract-based invoices
- Interface to financial accounting
- Central inbox and workflows
- Cumulative invoicing
Standard reports from the key areas of your company, filtered by period and by project:
- Excel export
- Data prepared daily
- Per project and consolidated
- Filter by period
- Interactive charts
- Dashboard
Site and quality: site diary and defects
Record site inspections and unit handovers and evaluate them per project. Defects found are documented in central defect management – right through to the retention on the invoice.
- Digital site diary
Inspections with weather and photos, entries pinned on the floor plan.
All inspection and handover features
- Inspections with defects located on the floor plan
- Online weather interface
- Unit handover
- Automatic notification of defects
- Defect retentions taken into account in invoicing
- Deadlines in line with VOB (the German standard terms for construction contracts)
Organisation, HR and portfolio: staff, letting and recurring invoices
HR management helps you maintain staff records and keep the relevant documents in one place. Rental and lease contracts are included in the system, both commercially and organisationally.
- Staff master data and holiday entitlement
- Employment contracts, stored and generated in Office format
- Letting (as landlord) and leasing (as tenant)
- Recurring invoices and access to project units
Letting and portfolio in detail
- Contract documents in Office format
- Follow-ups
Operation and interfaces: cloud, DATEV and DocuWare
We offer three ways to run kanbau: cloud, dedicated cloud and on-premises. In the cloud, updates run silently in the background, so your work is not interrupted. We take care of administration, installation, updates and backups.
- Cloud and self-hosting
kanbau in our cloud in Germany, as a dedicated cloud or on your own infrastructure. - DocuWare integration
Retrieve documents from DocuWare, write receipts back and export master data.
What property developers say about kanbau
“What convinced us about kanbau straight away is the holistic approach.”
Carina EberhartVerticali GmbH & Co. KG “kanbau makes our work noticeably easier every day and ensures we always keep track.”
Tobias ArtmannMFC Wohnbau GmbH “We map our construction projects commercially entirely in the software. […] The support is first-class.”
Manuel FritzFUXZONE Projektentwicklung GmbH
Frequently asked questions
kanbau is built for property developers – companies that buy land, build and sell the units. kanbau runs their day-to-day operations from land acquisition to warranty.
The property developer software kanbau includes modules for acquisition and sales, procurement and contracts, costs and finance, site and quality, organisation, and integration and AI – among them land management, MaBV payment plans, contract management, invoice processing, cash flow planning, the site diary and defect management. All modules work on the same data.
kanbau supports MaBV: contract management covers MaBV, the German ordinance that ties buyer payments to construction progress, as well as change orders, guarantees and invoicing by measured quantities.
kanbau hands data over to accounting: incoming and outgoing invoices are recorded in kanbau and handed over to DATEV or another accounting system.
Invoice processing →kanbau is available both in the cloud and self-hosted: it runs in the cloud, in a dedicated cloud or on-premises. In the cloud we take care of administration, installation, updates and backups.
Cloud and self-hosting →
What would your project look like in kanbau?
30 minutes, with your questions and your processes.
Book a demoor call: +49 911 477 133 80