The new construction diary in kanbau: site documentation made simple, legally sound and AI-assisted

The problem every site manager knows

Every property developer knows it: site documentation is one of the most important duties – and one of the most tedious. Photos disappear into messenger groups, nobody remembers last week's weather exactly, and by the time handwritten notes have been typed up in the office and sent out as a PDF, valuable days have passed.

That is over now. We have rebuilt the site diary module in kanbau from scratch to make daily work much simpler for site managers and project developers. The goal: less typing, more automation and complete, traceably documented records straight from the site.

Site documentation rethought: what kanbau now does for you

The new site diary is not just a digital form. It is an assistant that takes work off your hands. Because it is tightly integrated with the project and contract data in kanbau, all information comes together without re-entry.

Highlights of the new module

• AI-assisted capture: no more tedious typing on a smartphone. Simply upload photos or dictate your observations. The built-in AI analyses your input, turns it into clean protocol entries and even recognises on its own whether an entry is a defect.
• Integrated defect management: one click marks a protocol entry as a defect and assigns it directly to the responsible contractor. No rework slips through the cracks.
• Automatic weather data: sun, rain or frost? kanbau retrieves the current weather data (including temperature) for each project automatically in the background. That saves time, and in case of construction delays the weather is traceably documented.
• Digital signatures on site: have handover protocols or diary entries countersigned right on site on a tablet or smartphone. The signatures are linked to the document and thus traceably documented.
• PDF and email in one click: diary entry finished? With a single click kanbau generates a clean PDF – with your company logo and all photos – and sends it automatically to all relevant project participants or buyers.

Full overview across all projects

The new dashboard gives project developers an immediate overview. The card view sorts diary entries by "last 3 days", "last 7 days" or "last 30 days".

Looking for a specific entry? Filters by project, tag (for example "shell construction" or "handover") or responsible site manager take you to any detail in seconds. Recurring meter readings (electricity, water) and key handovers can now also be recorded in a standardised way as items.

Conclusion: more time for what matters

With the new site diary in kanbau you document traceably and completely, in a fraction of the time it used to take. You have the evidence at hand against unjustified claims, keep construction progress transparent and relieve your team of unnecessary paperwork.

Ready for the digital construction site? Book a demo and see how AI-assisted site documentation in kanbau makes your daily work easier. More on the site diary.